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Senior Administrative Associate

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Please see Special Instructions for more details.

Applicants must submit a resume, a cover letter and a list of three professional references with their online application.

Posting Details

Posting Information

Requisition Number STA - 201000000545
Job Title Senior Administrative Associate
Job Description

The University of North Texas at Dallas invites applications for the position of Senior Administrative Associate.


The University – the first four-year public institution of higher education in the city – seeks an individual who will help shape the character of a 21st century, teaching-focused university. Candidates should be able to express enthusiastic support for the mission of the university to transform the lives of students, families and communities by providing high-quality, student-focused education in preparation for tomorrow’s careers, and its vision to create the place of choice where students are inspired to learn, faculty are inspired to teach and the community is inspired to support. For more information about the university, go to: http://untdallas.edu/

The Senior Administrative Associate is the first point of contact for all UNT Dallas College of Law students, visitors and guests who visit the faculty administrative offices. The Senior Administrative Associate serves as the administrative assistant to the Associate Dean for Academic Affairs, the Associate Dean for Finance and Administration, the Director of Experiential Education, and all UNT Dallas College of Law full-time professors. This position is responsible for providing secretarial, clerical, and administrative support in order to ensure that customer service is provided in an effective and efficient manner.

This position is responsible for administrative support that includes completing travel vouchers, typing various types of correspondence, data compilation, reporting, and complex calendaring/scheduling, and assisting faculty with the creation and administration of course examinations and other assessments.

Responsibilities of the position include but are not limited to:
  • Maintains complex calendars and schedules appointments.
  • Manages travel arrangements and travel vouchers for the Associate Deans, Director of Experiential Education, and all full-time UNT Dallas College of Law and faculty members.
  • Assists the Associate Deans and faculty with preparing lecture materials, reports, and responses to official inquiries from internal and external constituencies.
  • Assists faculty with Learning Management System, testing software, and other software as necessary.
  • Answers, directs, and relays telephone, fax, and email messages to the appropriate persons.
  • Will cross-train other administrative personnel to master software and operating systems.
  • Creates and maintains department filing system.
  • Orders, monitors and maintains adequate levels of office supplies and administrative materials; makes other purchases as needed.
  • Assists with the planning and execution of College of Law special events.
  • Organizes meetings and assists with special event logistics including room assignment; announcement, invitation, handout preparation and distribution; catering and logistical arrangements.
  • Supplies and stocks faculty lounge.
  • Organizes and assists faculty with various programs and programming.
  • Reviews communications of various types and refers to appropriate department, faculty or staff for disposition.
  • Coordinates executive communications, including those requiring a high degree of security and sensitivity.
  • Serves as a backup to other administrative assistants.
  • Facilitates problem solving for appropriate college personnel as required.
  • Perform related duties as required.
Minimum Qualifications

The successful candidate will possess an Associate’s Degree and three years of office administration experience; or any equivalent combination of experience, education, and training which provides the following knowledge, skills, and abilities:

  • Knowledge of (or ability to rapidly assimilate and retain) university operating procedures, organization and policies.
  • Knowledge of business principles, practices and techniques.
  • Knowledge of electronic information systems and accounting systems.
  • Ability to establish and maintain professional working relationships with a variety of internal and external contacts.
  • Ability to conceptualize, plan and organize multiple programs and assignments effectively.
  • Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Strong ability to communicate effectively orally and in writing.
  • Ability to act with considerable initiative.
  • Supervisory skills.
  • Excellent written and oral communication skills.
  • Knowledge of safe working procedures and security measures related to work performed and work supervised.
Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

  • Bachelor’s Degree in related field and 5 years of progressively responsible office administration experience
  • Knowledge of Canvas
  • Knowledge of Examsoft
  • Considerable knowledge of university policies and procedures related to functional area (or ability to rapidly assimilate)
  • Strong problem solving skills
  • Ability to communicate effectively with diverse populations verbally and in writing
  • Ability to develop and maintain effective working relationships
  • Ability to work independently
  • Knowledge of safety and security precautions appropriate to work performed
Physical requirements necessary to perform essential job functions

Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting items weighing up to 15 pounds.

Driving University Vehicle? No
Work Schedule

Monday – Friday, 8 am – 5 pm or Monday – Friday; 11 am – 8 pm, some evenings and weekends

Substitution of Experience/Education Yes
Special Instructions to Applicants

Applicants must submit a resume, a cover letter and a list of three professional references with their online application.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Texas Workforce Commission
    • HigherEd Jobs
    • Inside Higher Ed
    • Linked In
    • Indeed
    • Professional Diversity Network
    • Company Website
    • Job Fair
    • Current Employee
    • Other (Specify Below)
  2. Please specify source from above

    (Open Ended Question)

  3. * What is your highest level of completed education?
    • High School/GED
    • Bachelor's Degree
    • Master's Degree
    • PhD (or terminal degree for your discipline)
  4. * How many years of experience do you have in office administration?
    • 1-3
    • 3-5
    • 5-7
    • 7+
    • Less than 1

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. References
Optional Documents