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Grant Writer & Administrator

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Please see Special Instructions for more details.

Applicants must submit a resume with their online application.

Posting Details

Posting Information

Requisition Number STA - 201000000548
Job Title Grant Writer & Administrator
Job Description

The University of North Texas at Dallas invites applications for the position of Grant Writer & Administrator.

The University – the first four-year public institution of higher education in the city – seeks an individual who will help shape the character of a 21st century, teaching-focused university. Candidates should be able to express enthusiastic support for the mission of the university to transform the lives of students, families and communities by providing high-quality, student-focused education in preparation for tomorrow’s careers, and its vision to create the place of choice where students are inspired to learn, faculty are inspired to teach and the community is inspired to support. For more information about the university, go to:

The Grant Writer and Prospect Researcher is responsible for identifying federal and foundation funding opportunities as well as managing an assigned portfolio of complex grants and contracts from federal, state, local, profit and not for profit entities using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. This individual provides guidance in the preparation and processing of foundation proposals, complex research grants and contract proposals, and management of the projects when awarded. Responsible for application submissions, contract preparation and post award monitoring.

General responsibilities:
Reporting to the Vice President for University Advancement, Responsibilities of the position include, but are not limited to:

  • Performing pre-award and/or post award activities.
  • Assisting departmental faculty/Pl in the development, preparation, and submission of grant and contract proposals.
  • Ensuring all applications meet agency and university guidelines and published time tables and deadlines.
  • Ensure proposals are adequately submitted.
  • Manages assigned projects and financial project portfolios.
  • Develop budgets and budget justification.
  • Prepare, coordinate and review proposal elements for consistency, accuracy, and completeness.
  • Monitor compliance with agency and University regulations regarding submission.
  • Verify all financial information to include application of the appropriate overhead rate for the project.
  • Review sponsored project proposals to ensure compliance with University and agency requirements.
  • Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; establish sub-recipient financial and reporting requirements.
  • Coordinate issuance of sub-agreements.
  • Reconcile monthly budget reports and inform Pl and/or supervisor of corrections/adjustments that have been made.
  • Prepare and submit requests for re- budgeting/modifying the funded project budget.
  • Monitor compliance with agency and University regulations regarding reporting.
  • Maintain financial records per the institutional documents retention guidelines.
  • Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit.
  • Closeout all funded projects consistent with university process and timelines.
  • Interacts with sponsors with authority to request budget adjustments or other project modification.
  • Knowledgeable of Federal regulations and University policies as they pertain to sponsored research, providing advice to grant specialists, faculty and University administrators.
  • Acts as a leader or coordinator for teams of specialists collaborating on complex grants or contracts.
  • Provides instruction/guidance to faculty and other University employees in fields of expertise in sponsored research.
  • Provides guidance to faculty on funding opportunities.
  • Submits authoritative reports to the University Administration when requested.
  • Develop and/or facilitate workshops and training initiatives; lead, develop and maintain “situational awareness” of new funding opportunities and alert faculty via email and/or website when appropriate as new opportunities emerge.
  • Maintain effective and working relationship with others at all times.
  • Communicate effectively, appropriately, and accurately in writing and verbally.
  • Manage and complete multiple tasks simultaneously in a timely, efficient, and effective manner.
  • Completes other duties as assigned.

The University of North Texas System is firmly committed to equal opportunity and does not permit – and takes actions to prevent – discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications

The successful candidate will possess a Bachelor’s degree is required and ten years’ work experience in grants/contracts administration.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

  • A Master’s degree.
  • Experience overseeing large complex grant funded projects.
  • Specific experience in administration of research and sponsored projects in a university setting.
  • Experience in project budgeting, cost accounting, and administration.
  • Work experience that includes working with senior executives and leadership in a high­ paced, high-pressure environment with tight deadlines.
  • Experience that includes working with data in a constituent database.
  • Certified Research Administrator (CRA) designation.
Physical requirements necessary to perform essential job functions

Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting items weighing up to 15 pounds.

Driving University Vehicle? No
Work Schedule

Monday – Friday 8 am – 5 pm

Substitution of Experience/Education No
Special Instructions to Applicants

Applicants must submit a resume with their online application.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Texas Workforce Commission
    • HigherEd Jobs
    • Inside Higher Ed
    • Linked In
    • Indeed
    • Professional Diversity Network
    • Company Website
    • Job Fair
    • Current Employee
    • Other (Specify Below)
  2. Please specify source from above

    (Open Ended Question)

  3. * Do you possess a bachelor's degree or higher?
    • No Response
    • No
    • Yes
  4. * Do you have at least ten years' work experience in grants/contracts administration?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. References
  3. Veteran Preference (DD-214)