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Senior Administrative Associate

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Please see Special Instructions for more details.

Applicants must submit a resume, a cover letter and a list of three professional references with their online application.

Posting Details

Posting Information

Requisition Number STA - 201000000558
Job Title Senior Administrative Associate
Job Description

The University of North Texas at Dallas invites applications for the position of Senior Administrative Associate.


The University – the first four-year public institution of higher education in the city – seeks an individual who will help shape the character of a 21st century, teaching-focused university. Candidates should be able to express enthusiastic support for the mission of the university to transform the lives of students, families and communities by providing high-quality, student-focused education in preparation for tomorrow’s careers, and its vision to create the place of choice where students are inspired to learn, faculty are inspired to teach and the community is inspired to support. For more information about the university, go to: http://untdallas.edu/

The position is at UNT Dallas College of Law, 1901 Main Street, in downtown Dallas. The position is responsible for receptionist duties in the Dean’s Suite which includes welcoming and directing visitors by greeting them, in person or on the telephone, and for answering or referring inquiries. Dean’s Suite visitors include students, faculty, staff, attorneys and judges, donors, university officials, elected officials, and others. This position is also responsible for routine administrative support to the department of Marketing/Communications and to the department of Development/ Alumni
Relations (both departments located in the Dean’s Suite) that may include inventory, developing/creating correspondence, account reconciliation, event scheduling, purchasing, data collection, meeting logistics, payroll, and travel vouchers.
Position duties require some independent judgment and decision-making. Resolves routine questions where problems have occurred before and their solutions generally are familiar. Refers more complex issues to higher levels.

Responsibilities of the position include, but are not limited to:

  • Maintains complex calendars and schedules appointments.
  • Manages travel arrangements and travel vouchers.
  • Assists with preparing materials, reports, and responses to official inquiries from internal and external constituencies.
  • Directs, and relays telephone, fax, and email messages to the appropriate persons.
  • Will cross-train in any/all administrative departments to master software and operating systems.
  • Creates and maintains filing systems.
  • Monitors and maintains adequate levels of office supplies and administrative materials for assigned areas.
  • Organizes meetings and assists with special event logistics including room assignment; announcement, invitation, handout preparation and distribution; catering and logistical arrangements; taking and transcribing minutes; IT support scheduling.
  • Reviews communications of various types and refers to appropriate department, faculty or staff for disposition.
  • Coordinates executive communications, including those requiring a high degree of security and sensitivity.
  • Serves as a backup to other administrative assistants. May provide administrative support to the Dean, as needed.
  • Facilitates problem solving for appropriate college personnel as required.
  • Must be able to work scheduled office hours normally between 8:00 am to 5:00 pm, Monday through Friday, or as otherwise required.
  • Perform related duties as required.

The University of North Texas System is firmly committed to equal opportunity and does not permit – and takes actions to prevent – discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications

The successful candidate will possess High School diploma or GED equivalent and three years of general office or clerical experience. The following knowledge, skills, and abilities are required:

  • Basic MS Office skills.
  • Ability to problem-solve and make decisions.
  • Ability to effectively communicate.
  • Knowledge of policies, practices, procedures and terminology of assigned function.
  • Skill in composing routine letters and preparing reports.
  • Skill in recording and compiling material for reports.
Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

  • Bachelor’s Degree.
  • Proficiency in MS Office skills.
Physical requirements necessary to perform essential job functions

Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting items weighing up to 15 pounds.

Driving University Vehicle? No
Work Schedule

8:00 am to 5:00 pm, Monday through Friday

Substitution of Experience/Education No
Special Instructions to Applicants

Applicants must submit a resume, a cover letter and a list of three professional references with their online application.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Texas Workforce Commission
    • HigherEd Jobs
    • Inside Higher Ed
    • Linked In
    • Indeed
    • Professional Diversity Network
    • Company Website
    • Job Fair
    • Current Employee
    • Other (Specify Below)
  2. Please specify source from above

    (Open Ended Question)

  3. * What is your highest level of completed education?
    • High School/GED
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • Ph D
  4. * Do you have at least three years of general office or clerical experience?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. References
Optional Documents
  1. Veteran Preference (DD-214)